One ledger.
Fifty states.
Invoice in dollars, put the sales tax rate you need on every line, pay bills, reconcile the bank and count stock in one cloud ledger. Your numbers agree with each other, and with your accountant.
Basic is free, no card needed. Human support on every plan.
EIN 12-3456789 · TX permit on file
| Item | Qty | Amount | Tax |
|---|---|---|---|
| Steel wall shelving$289.00 ea | 4 | $1,156.00 | 8.25% |
| Mounting bracket kit$18.50 ea | 10 | $185.00 | 8.25% |
| Design consultation$85.00 / hr | 6 | $510.00 | Exempt |
Tax summary 07/01/2026 – 09/30/2026
No federal sales tax. Fifty-one rulebooks.
No VAT either. Each state sets its own sales and use tax, and local add-ons can push combined rates above 10%. You register and file state by state.
The five without a statewide sales tax
- AKAlaskalocal sales taxes allowed
- DEDelawarenone statewide
- MTMontananone statewide
- NHNew Hampshirenone statewide
- OROregonnone statewide
Statewide rates. Local rates stack on top; groceries, drugs and SaaS are treated differently state to state.
What KyDec does with your sales tax
- Lets you set a sales tax rate on each line, call it "Sales tax", and mark exempt lines.
- Uses your default rate on every line, and you change it per line where it differs, like 8.25% in Texas or 8.875% in New York.
- Shows sales tax as its own line, and a custom field can carry the resale or exemption certificate number on tax-exempt invoices.
- Lists the sales tax on each invoice in the tax report. Tag invoices by state to total your sales into each one.
What it doesn't do
- It doesn't look up the rate from a customer's address. You choose the rate, or your accountant sets it up for you.
- It doesn't file state sales tax returns. You file on each state's portal, using KyDec's figures.
- It doesn't track economic nexus thresholds for you. Use the state-tagged sales report to keep an eye on them.
- It doesn't e-file 1099s or run payroll. Payroll is coming soon.
Who collects it
Each state's Department of Revenueor equivalent, like California's CDTFA. The IRS handles federal income and payroll tax only.
Registration
State seller's permit + EINPermit formats vary by state. EIN is 9 digits, XX-XXXXXXX, stored on every customer and vendor.
When you must register
Presence or economic nexusCommonly $100,000 a year into a state (some $250,000 or $500,000). UT, IL and KY have dropped the 200-transaction test (07/2025 to 2026).
Returns
Monthly, quarterly or annualBy state and sales volume, on each state's portal. The 24 Streamlined Sales Tax states share central registration (SSTRS).
E-invoicing
No mandateNo federal or state e-invoicing mandate for private businesses. A PDF by email is normal; federal contractors use agency portals.
What an invoice shows
Set by states and contractsSeller and buyer details, number, date, terms, items, quantity and price, sales tax shown separately, and the exemption certificate when untaxed.
1099-NEC / 1099-MISC threshold for payments made in 2026 (One Big Beautiful Bill Act), indexed for inflation from 2027.
Collect a W-9 and keep each vendor's EIN on their record. Every bill and payout is tied to the vendor, so in January the payment report shows who you paid and how much.
You or your accountant file the 1099s. KyDec doesn't e-file them, and we'd rather tell you now than in January.
Enter it once. It shows up
everywhere it should.
A document in KyDec is not a form that gets copied into other systems later. Saving it is what updates your books, your stock and your sales tax figures, at the same moment.
You enter
One record
Updated instantly
Your whole business, one set of books.
Every invoice, bill and stock movement writes its own double entry when it's saved. Nothing to re-key at month-end.
Sales & invoicing
Quotes to invoices, credit memos and receipts. Recurring invoices, reminders, 11 templates, your own numbering, tracked sending.
Purchases & bills
POs, RFQs, vendor bills, debit memos and payouts. Expenses paid by staff, multi-stage approvals and vendor onboarding.
Accounting
True double entry: ledgers, trial balance, income statement, balance sheet and cash flow. An audit trail is coming soon.
Banking
Import statements and reconcile with suggested matches, so checks, ACH and wires pair with the invoices they paid.
Inventory
Multi-warehouse stock, batch, serial and expiry tracking, reorder alerts, and product-wise profit coming soon.
CRM & leads
Pipelines, lead capture forms, follow-ups and meetings. The quote you win is already next to the invoice.
40+ reports
A/R and A/P aging, tax summary, payments, retention, project P&L and tag-wise reports like sales by state.
Entities & team
Several companies or LLCs on one login, each with its own books. Roles decide who sees what.
Payroll & HR Coming soon
Not live yet. Keep your payroll provider and post its journal into KyDec.
- CardsPayment link
Each invoice can carry a Stripe link. The customer pays by card and the invoice is marked paid.
- ACH, checks, wiresMatched
Record the receipt, or let the bank import suggest the match.
- Other currenciesMulti-currency
Bill in CAD or EUR at the day's rate. Your books stay in USD.
- WhatsApp BusinessSend documents and reminders
- Lead capture formsLeads from your website land in the CRM
- Google CalendarMeetings from the CRM
- Invoices APICreate invoices from your own systems
- Your own domainEmails sent from your own domain
- Custom labels & fieldsOn your documents
AI that does the boring part.
Four things it does today. It suggests, you approve.
01 · Bill captureSnap a bill. The fields fill themselves.
AI OCR reads vendor, date, lines, sales tax and total from a photo.
Inv R-55120 · 10/02/2026
Copy paper, case ×10 ... 420.00
Toner cartridge ×2 ... 193.00
Subtotal ... 613.00
Sales tax 6% ... 36.78
TOTAL ... 649.78
02 · Bank linesBank lines sorted and matched.
Each bank line is sorted by type and matched to its receipt or payment.
03 · Late & lowWho pays late. What runs low.
Shows which customers usually pay late and which items are below their reorder point.
04 · Ask in plain EnglishAsk a question, get the answer.
Ask the way you'd ask your bookkeeper, and get the documents behind the answer.
3 customers · $24,310.00 overdue
Safe books. An easy switch.
We move your data in and sit with you through your first month-end.
- Kept as sent
A copy of every document you email or WhatsApp. An audit trail is coming soon.
- Daily backups
A copy of your books every night.
- Encrypted in transit
Hosted in India.
- Download any time
Every list and report as CSV, every document as PDF.
How switching works
From spreadsheets or your current software, in about a month.
We take your existing data
Customers, vendors, items, balances and open invoices.
Your formats, your numbering
Templates, numbering, accounts and your sales tax rates.
About an hour of team training
Short and practical, for the people who use it.
We sit through your first month-end
Bank reconciled, reports pulled, a person on the line.
Does KyDec calculate sales tax from my customer's address?
No. Your default rate applies to every line and you change it where it differs. Check local rates with your state or accountant; KyDec does the math and totals tax per rate.
Will it file my sales tax returns or my 1099s?
No. KyDec prepares the figures (tax summary per rate, payments by vendor). You or your accountant file on each state's portal and with the IRS.
Is there e-invoicing I need to comply with?
Not today. There's no US mandate for private businesses. KyDec sends PDF invoices by email or WhatsApp with a card payment link.
Where is my data stored?
In India, encrypted in transit, with daily backups. Download every list and report as CSV, any time.
What does it cost, and does it do payroll?
Basic is free, no card needed. Paid plans (Accounts, Inventory, CRM, bundles) are priced per region: local pricing, talk to us. Payroll is coming soon, not live yet.
Start free.
Close the month on time.
Set up your company, add your sales tax rates and send your first invoice today. Basic is free, no card needed.