Every BIR field printed. Every peso in its place.
Sales invoices with your TIN and branch code, VAT at 12% split out line by line, and books that already agree when your accountant prepares the 2550Q. One cloud platform for Philippine businesses — Basic is free, no card needed.
TIN 123-456-789-00000
Pasig City, Metro Manila
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| LED panel light 60×60 | 40 | ₱1,250.00 | ₱50,000.00 |
| Installation & wiring | 1 | ₱75,000.00 | ₱75,000.00 |
3 lines, VAT ₱1,860.00, total ₱17,360.00 filled in for review.
The BIR checklist, laid out tile by tile.
VAT, TIN, invoice fields, the quarterly return and the e-invoicing deadline — what the Bureau of Internal Revenue asks for, and what KyDec does about each one.
0% on exports and certain zero-rated sales; some sales are VAT-exempt. Below the ₱3,000,000 registration threshold, non-VAT businesses pay 3% percentage tax instead (2551Q).
Since April 2024 the Invoice is the primary document — it replaced the Official Receipt.
- 1Titled “Invoice” or “Sales Invoice”
- 2Your registered name, business style, address, TIN with branch code, and the “VAT-registered” statement
- 3Serial number and date of transaction — KyDec runs your own numbering series
- 4Buyer name, address and TIN (where required) — pulled from the client record
- 5Description, quantity and unit price
- 6VATable, VAT-exempt and zero-rated sales broken out, with VAT shown separately
- 7Total amount due
- 8BIR authority or permit details (ATP/PTU, or PTI for e-invoices) — you add yours to the template
Quarterly, due by the 25th day after the quarter closes.
Monthly 2550M was dropped from 2023. KyDec totals the VAT on your sales and purchases for the quarter; you or your accountant prepare the 2550Q and file on eFPS or eBIRForms.
TIN, with branch code
Stored on every client and vendor and printed on your documents. Registration and updates happen on BIR's ORUS.
Covered taxpayers must be e-invoicing capable by 12/31/2026.
The Ease of Paying Taxes Act sets up e-invoicing, governed by RR 11-2025 (as amended by RR 26-2025).
RMC 98-2026 issued, effective immediately — it sets the deadline.
Apply for a Permit to Issue (PTI) Electronic Invoice at your RDO or LTO.
Covered taxpayers must be able to issue compliant e-invoices.
Within 6 months of receiving the PTI, obtain EIS Certification.
Enter it once. It shows up everywhere it should.
A document in KyDec is not a form that gets copied into other systems later. Saving it is what updates your books, your stock and your VAT figures, at the same moment.
One login. One database. One set of numbers.
Sixteen modules that share the same books — so the invoice, the stock count and the VAT figure never disagree. Every entry is double-entry, written from the document that caused it.
Sales & invoicing, from quote to collected
Quotations, proforma, sales orders, invoices, credit notes, delivery receipts and payment receipts. Recurring invoices, automatic reminders, 11 print templates, and sharing by WhatsApp, or by email with open tracking.
Getting paid, the way your customers pay
E-wallets and bank transfer rails are not directly integrated — we record and reconcile them.
Accounting your accountant trusts
Chart of accounts, journals, ledgers, day book, trial balance, income statement, balance sheet and cash flow. An audit trail is coming soon.
Inventory across warehouses
Batch, serial and expiry tracking, transfers, and product-wise P&L coming soon.
Purchases & expenses
Purchase orders, RFQs, vendor bills, debit notes, expenses paid by staff and multi-stage approvals — input VAT captured as you go.
Banking
Import statements, accept suggested matches, close the month clean.
Sales CRM
Pipelines, lead forms, follow-ups and meetings, next to the invoice.
40+ reports
Ageing, tax summary, project P&L, tag-wise and more.
Many businesses, one login
Each entity keeps its own books. Roles decide who sees what.
Less encoding. More knowing.
Four things KyDec's AI does today — each one leaves a suggestion you can check, never a silent change.
Snap a supplier bill. Lines, VAT and totals come in.
Each bank line is sorted by type and matched to its receipt or payment.
Which clients usually pay late, which items are below their reorder point.
Ask like you'd ask your bookkeeper.
Your books, safe — and moved over for you.
No weekend of re-typing. We bring your data in from Excel, or exported from Tally or your current software and stay with you through your first month-end close.
Kept as sent.
- A copy of every document you send, as it was sent
- Daily backups
- Encryption in transit
- Roles and permissions: who sees what
We take your existing data
Customers, vendors, items and opening balances from Excel, or exported from Tally or other software.
Your formats, your series
Invoice layout with your TIN, business style and permit details; your own numbering.
About an hour of training
For your team — sales, purchasing and whoever closes the books.
First month-end, together
We sit through your first close with you and your accountant.
Straight answers.
Still unsure? Ask a human — email or phone, on every plan including Basic.
1Does KyDec send my e-invoices to BIR's EIS?
Not today. KyDec is not connected to BIR's EIS yet: it keeps your sales invoices in the shape BIR requires and prepares the figures, and you file on the official portal. If you are covered by the 12/31/2026 deadline, plan your Permit to Issue and EIS Certification route with your accountant now.
2Can it handle VATable, zero-rated and exempt sales on one invoice?
Yes. Tax is set per line, so each line can be 12%, 0% or exempt, and the invoice shows the breakdown with VAT stated separately — the way the EOPT invoice rules ask.
3We're not VAT-registered yet. Is KyDec still for us?
Yes. You can invoice without VAT, and when you cross the ₱3,000,000 threshold you switch the tax setting — your history, clients and items stay as they are. Basic is free, no card needed.
4Can customers pay with GCash or Maya?
Taking card payments through KyDec is not offered in the Philippines yet. GCash, Maya, InstaPay and PESONet payments are recorded as receipts and matched during bank reconciliation — they are not directly integrated.
5How much does it cost in pesos?
Basic is free. Paid plans (Accounts, CRM, Inventory and bundles) are priced per region — Philippine pricing: local, talk to us. Book a demo and we'll quote for your team size.
6Where is my data, and can I leave?
Your data is hosted in India, encrypted in transit, backed up daily. You can download every list and report as CSV, and every document as PDF, any time.
Get your books BIR-ready before the year closes.
Set up your TIN, VAT and invoice layout today. Your first Sales Invoice can go out this afternoon.