Books that know Ontario from Quebec.
Accounting, invoicing and inventory on one cloud platform for Canadian small and mid-sized businesses. Put GST, HST, PST or QST on every line, print invoices in English or French, and hand your accountant numbers that already agree.
Basic is free, no card needed. Human support on every plan.
Invoice
NVS-2026-0418| Description | Qty | Tax | Amount |
|---|---|---|---|
| Brand identity packageLogo, palette, type system | 1 | G+Q | $2,400.00 |
| Packaging design3 SKUs × $450.00 | 3 | G+Q | $1,350.00 |
| Print-ready files | 1 | G+Q | $250.00 |
Thirteen jurisdictions. Four kinds of sales tax.
The tax you charge depends on your customer's province. Five harmonize into HST, four add PST, RST or QST on top of the 5% GST, and four collect GST alone.
Both taxes are administered by Revenu Québec for Quebec businesses. Nova Scotia's HST is 14% since 2025-04-01; rates shown as of October 2026.
The CRA's rules go up with the amount.
Your customer needs these details to claim input tax credits. KyDec's templates carry every field, at any amount.
Any amount
- Supplier's business or trading name
- Invoice date, or the date GST/HST was paid or payable
- Total amount paid or payable
$100 and over, also
- Your GST/HST registration number
- Your QST number, in Quebec
- GST/HST charged, per item or as a total, or a note that it's included
$500 and over, also
- Buyer's name or trading name
- Description of the goods or services
- Terms of payment
Registration
BN with a GST/HST account; Quebec adds QST.
Required above CA$30,000 of taxable supplies over four consecutive quarters; voluntary below. KyDec stores a tax number on every client and vendor.
Filing frequency
Set by your annual taxable supplies.
GST34 to the CRA; FPZ-500 to Revenu Québec. Any 12-month fiscal period; reports follow yours.
E-invoicing
No mandate. Electronic invoices are allowed.
Allowed, not mandatoryNo B2B, B2C or B2G requirement; Peppol is voluntary. KyDec sends PDF invoices by email (with open tracking) or WhatsApp.
Formats & language
CAD, ISO dates, French for Quebec.
- English
- $1,234,567.50
- French
- 1 234 567,50 $
- Dates
- 2026-10-13
- Also
- USD at the day's rate
Bill 96 requires Quebec invoices and receipts to be available in French. KyDec prints them with French custom labels; the app is in English.
Enter it once. It shows up everywhere it should.
A document in KyDec is not a form that gets copied into other systems later. Saving it is what updates your books, your stock and your GST/HST and QST figures, at the same moment.
One login. One set of numbers.
Every document writes its own double entry, so the ledger is right all along.
How Canadians pay you, and what KyDec does with it.
Cards run through a Stripe payment link on the invoice. The rest is recorded and matched on bank import; there is no direct Interac or bank connection.
Sales & invoicingQuotes to credit notes
Quotes, proformas, orders, invoices, credit notes, receipts. Recurring invoices, reminders, 11 print templates, your own numbering.
Purchases & expensesBills and approvals
POs, vendor bills, expenses, RFQs, vendor onboarding, and multi-stage approvals.
AccountingTrue double entry
Journals, ledgers, trial balance, income statement, balance sheet and cash flow, posted from the documents.
BankingReconcile, don't retype
Import a statement; KyDec suggests matches against invoices and bills. Confirm and it reconciles.
InventoryEvery warehouse
Multi-warehouse stock, batch, serial and expiry, reorder alerts, product-wise profit.
CRM & leadsBefore the quote
Pipelines, lead forms, follow-ups and meetings, linked to the quotes that follow.
Multi-business & teamSeveral companies, one login
Several companies, each with its own books. Roles decide who sees what. Branded greetings to customers.
PayrollComing soonNot live yet
Not available today. Keep your payroll provider and post its journal to KyDec.
Less typing. Earlier warnings.
Photograph a bill. The fields fill in.
Snap a vendor bill and KyDec reads the line items, tax and totals into a draft for you to confirm.
Statements, read and matched.
Upload a statement, even a scanned PDF. KyDec reads each line and matches it to its invoice or bill.
Late invoices and low stock, flagged early.
Reminders go out on the schedule you set, and items under their reorder level raise an alert before month-end.
Ask the books a question. Get a list back.
No report builder. Type what you want to know and KyDec answers from your own data.
Safe books. Moving in takes a month.
- Roles and permissions. Each person sees only what their role allows.
- Nightly backups. Backed up every night and kept for 14 days.
- Encrypted in transit. Hosted in India, not in Canada; we say so up front.
- Export any time. Every list and report, to CSV or Excel.
We take your existing data
From Excel or the software you use now.
Your formats
English or French labels, your numbering, your provinces' taxes.
Team training
About an hour, for you, your staff and your accountant.
We sit through your first month-end
Reconciliation, tax summary, reports, with us beside you.
Straight answers, for owners and their accountants.
Does KyDec file my GST/HST or QST return?
No. KyDec doesn't connect to the CRA or Revenu Québec. The tax summary report gives you the figures; you or your accountant file the GST34 or FPZ-500 on the official portal.
I sell to customers in several provinces. How is tax handled?
Set up each tax once (HST 13% for Ontario, GST 5% + QST 9.975% for Quebec, GST + PST for BC) and pick it on each line. KyDec doesn't choose a rate from the address.
Can I send invoices in French to Quebec customers?
Yes. Custom labels on documents let invoices, quotes and receipts print with French labels. The KyDec app interface itself is in English.
Where is my data stored?
In India, encrypted in transit, with nightly backups. Export any list or report whenever you want.
Does it run payroll, CPP and EI?
Not yet. Payroll is coming soon. Until then, keep your payroll provider and record its journal in KyDec.
Who do I talk to if I get stuck?
A person. Chat, email and phone support come with every plan, including the free one.
From Victoria to St. John's, one set of books.
Basic is free, no card needed. Book a demo and we'll set up your provinces' taxes with you.
Paid plans are priced per region; Canadian pricing is on request.