Invoice in shillings. Get paid on M-Pesa.
KyDec sends a KES invoice with VAT at 16% and both KRA PINs on it, lets customers pay by M-Pesa or bank, and puts every receipt in the right ledger — ready for your VAT3 by the 20th.
Basic is free, no card needed. Human support on every plan.
Tax invoice
Due 27/10/2026Moi Avenue, Nairobi
PIN P051882203K
Every line KRA expects. On every invoice.
Since eTIMS, a Kenyan tax invoice is a checked record, not just a nice PDF. Here is what has to be on it — and which part KyDec handles.
Supplier name, address & KRA PIN
Set once in your business profile, printed on every document from then on.
Serial number, date & time
Your own numbering series, never reused, with the issue date.
The buyer's KRA PIN
Stored on each customer, so their expense and input VAT claim stands up.
Moi Avenue, Nairobi
issued through eTIMS
Description & quantity
From your product list, with stock moving the moment the invoice is saved.
Taxable value, rate, VAT, total
Worked per line at 16%, 8%, 0% or exempt. Exempt lines carry no VAT — as the Finance Act 2026 requires.
Control-unit data & QR code
This part comes from KRA's eTIMS. Today you issue it through eTIMS and keep the CU number on the KyDec invoice.
eTIMS — not connected yet: KyDec prepares the figures, you file on the official portal.eTIMS, and where KyDec fits.
Every business, VAT-registered or not, must issue invoices through KRA's eTIMS — via eTIMS Lite (web, mobile, USSD) or a system-to-system link (OSCU / VSCU).
eTIMS — not connected yet: KyDec prepares the figures, you file on the official portal.KRA cross-checks returns — income and expenses validated against eTIMS, WHT certificates and customs data (2025 returns onward).
Finance Act 2026 — several exempt or zero-rated items move to 16%.
Penalty for not issuing e-invoices: the higher of 5% of tax due or KES 100,000 (companies) / KES 10,000 (individuals).
Keeps the invoice in the shape KRA wants
Both PINs, serial, date and time, per-line rate and VAT, totals that add up — plus the VAT report and tax summary with the figures for your VAT3.
Validate on eTIMS, file on iTax
KyDec has no eTIMS link today: you transmit through eTIMS and file the VAT3 on iTax yourself. KyDec makes both quick by having every number ready.
Keep supplier bills that will survive the check
Snap a supplier bill and the AI fills it in. Check it shows your KRA PIN: expenses without a valid eTIMS invoice aren't deductible (some exceptions, e.g. imports, interest).
Four treatments, set per product line
Registration from KES 5 million taxable supplies in any 12 months (voluntary below).
KRA PIN, on every party
Stored on every customer and supplier; printed on invoices, credit notes and bills.
The other percentages you deal with
Amounts print as KSh 1,234,567.50. Export invoices in USD at the day's rate.
Oct sales → VAT3 by 20/11
File and pay on KRA iTax. KyDec's tax summary has the month's figures.
Paid the Kenyan way. Matched in your books.
Paybill, Till, PesaLink, EFT or RTGS — every payment ends up matched to its invoice and posted by double entry.
No M-Pesa or Airtel Money API connection: mobile-money payments are recorded and reconciled like bank lines.
Send it where they'll read it
WhatsApp, or email with open tracking, automatic reminders, and your Paybill or Till number printed on the invoice.
They pay the way they already do
Mobile money and bank transfers go straight to you. Card payment links are not offered in Kenya yet.
Bring the statement in
Run M-Pesa like a bank account in KyDec: record receipts or import the statement alongside your bank's.
Suggested match, one click
KyDec proposes the invoice each line belongs to. Confirm it and the ledger entry is written from the receipt itself.
Enter it once. It shows up everywhere it should.
A document in KyDec is not a form that gets copied into other systems later. Saving it is what updates your books, your stock and your tax data, at the same moment.
Your entire business on one platform.
One login, one database, one set of numbers. 16 modules, 35+ reports — no exports between apps.
WhatsApp Businesssend documents and reminders
Lead forms on your websiteleads land in the CRM
Google Calendarmeetings from the CRM
Invoices APIcreate invoices from your own systems
Emails from your own domainbilling@yourbusiness.co.ke
Custom labels & fieldson your documents
Sales & invoicing
Quotes, proformas, orders, invoices, credit notes, delivery notes, recurring billing.
Purchases & expenses
POs, RFQs, supplier bills, expenses, multi-stage approvals.
Accounting
Real double entry, trial balance, P&L, balance sheet, cash flow, day book.
Banking
Bank and mobile-money accounts, statement import, suggested matches.
Inventory
Multi-warehouse, batch, serial & expiry, reorder alerts.
CRM & leads
Pipelines, lead capture forms, follow-ups and meetings.
Reports
VAT report, tax summary, ageing, outstanding, project and product-wise P&L.
Tax & currency
VAT per line; USD, EUR or any currency at the day's rate.
Multi-business
Several companies under one login, each with its own books.
Team & roles
Who sees what, down to their own records, and approvals.
AI built in
Reads bills and bank statements, answers questions.
Payroll & HR
PAYE, SHIF, NSSF and Housing Levy runs.
Coming soonAsk your books, in plain words.
What KyDec does for you today — and every draft waits for you to check it.
Answers, not report builders
Type what you'd ask your accountant. KyDec answers from your live ledger.
Snap a supplier bill
Statements matched, early warnings
Safe books.
Roles and permissions
Each person sees only what their role allows, down to their own records.
Nightly backups
Your data is backed up every night and kept for 14 days.
Encrypted in transit
Every connection, with connection keys encrypted at rest.
Your data leaves when you want
Every list and report exports to CSV or Excel. No lock-in.
A month, and we stay for it.
We take your existing data
Customers, suppliers, items, opening balances — from Excel, Tally or the software you use now.
Your formats, your numbering
Invoice layout, logo, PIN, numbering series and Paybill details set up the way you print today.
About an hour of team training
Sales, stores and your accountant each see the parts they use.
We sit through your first month-end
Reconciliation, VAT report and trial balance — done together before the 20th.
What Kenyan owners ask first.
Free, no card needed.
Does KyDec send my invoices to eTIMS?
eTIMS — not connected yet: KyDec prepares the figures, you file on the official portal. Today KyDec builds invoices with every field eTIMS needs and keeps the figures straight; you issue the eTIMS invoice (through eTIMS Lite or your OSCU/VSCU set-up) and can keep the CU invoice number on the KyDec record.
Can customers pay me by M-Pesa?
Yes — they pay your Paybill or Till as usual, and the number can be printed on every invoice. KyDec records those receipts and reconciles them like bank lines. There's no direct M-Pesa API connection, and card payment links are not offered in Kenya yet.
Will it file my VAT3 on iTax?
No. KyDec prepares the VAT report and tax summary with the month's taxable values and VAT; you or your accountant file and pay on KRA iTax by the 20th.
Can it run payroll with PAYE, SHIF, NSSF and the Housing Levy?
Payroll & HRMS is coming soon and is not live yet. Until then, post payroll totals as a journal and KyDec keeps the rest of your books.
Where is my data kept?
KyDec is hosted in India, encrypted in transit and backed up nightly. Every list and report exports to CSV or Excel at any time.
Next invoice: shillings, 16%, matched when paid.
Start on Basic today. When you're ready to move the whole business over, we'll bring your data across and sit through your first month-end with you.